Event Assistance Request Form Please note that this form will serve as a request and we cannot guarantee our ability to assist with your event. We will carefully review your submission and consider our available resources. If you have any questions, send us an email or call us at 979-862-1543.Event Name(Required)Please do not use acronyms.Event Type(Required)Please choose the type of event being held.Choose one…BanquetReceptionRetreatSymposiumTailgateAdvisory Board Dinner/MeetingDonor Related EventLuncheonPicnicOther (please specify)Other: Event TypeDescription of Event(Required)Basic Event DetailsSupport Choices Selection(Required)*Please note the selection of Partial Service Assistance or Full Service Assistance is subject to our Events Service fee*: 10% or $500 minimum, whichever is higher; calculated based on total expenses for the event. One Hour Consultation – A focused, one-hour session with an event planning expert to discuss ideas, provide guidance, and answer questions to help you plan your event effectively. This service is free of charge and no further support is provided. Registration Assistance – Efficient management of attendee registration, including invitation/save-the-date creation, setting up registration systems, name badge creation, and providing support to ensure a seamless registration process. This service is free of charge and no further support is provided. On-Site Assistance – Professional support provided at the event location to manage logistics, coordinate vendors, and ensure smooth execution on the day of the event. This service is for Day-Of assistance only and is $250 per staff member needed. Full-Service Assistance* – Comprehensive event planning and management from start to finish, including all services such as venue selection, vendor coordination, logistics, on-site execution, and post-event analysis. Partial Service Assistance* – Event support tailored to meet the needs of smaller events. These events require communication with 2 or fewer vendors and minimal to no on-site assistance. Additional Services Requested** Additional fees may applyEvent Budget Range(Required)Please enter a range for your event (e.g. $500-1000, up to $400, etc.)Account Number(Required)Please provide the account number you plan to use for this event. *Please note, that no charges will be made to the provided account number without your prior approval. Preferred Event Level(Required)Please indicate the event level based on the following choices.Choose one…Level 1 | Economical (Prioritize Cost)Level 2 | Average (Balance Cost with Higher Quality)Level 3 | Upscale (Higher in Price, Higher in Quality)Preferred Event Date(Required)Please enter a preferred date for the event.MonthMonth123456789101112DayDay12345678910111213141516171819202122232425262728293031YearYear20262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Is this date flexible? No Yes Alternate Event DatePlease enter an alternate date for the event.MonthMonth123456789101112DayDay12345678910111213141516171819202122232425262728293031YearYear20262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Event Start Time(Required) Hours : Minutes AM PM AM/PM Event End Time(Required) Hours : Minutes AM PM AM/PM Are there specific times that will apply to the following?Check all that apply. Check-In Meal Program Start Check-In Start Time Hours : Minutes AM PM AM/PM Meal Start Time Hours : Minutes AM PM AM/PM Program Start Time Hours : Minutes AM PM AM/PM Venue and Attendee InformationHave you booked a venue?(Required) Yes No Name of Booked VenueUpload Booked Venue DocumentationPlease upload the booked venue contract and any additional documentation from the venue. Drop files here or Select files Accepted file types: pdf, txt, rtf, doc, docx, ppt, pptx, xls, xlsx, Max. file size: 20 MB, Max. files: 4. Would you like assistance booking a venue? Yes No Preferred Venue #1Please list your top three venues in order of preference.Preferred Venue #2Preferred Venue #3Expected # of Faculty and Staff(Required)Please enter a number from 0 to 10000.Expected # of Students(Required)Please enter a number from 0 to 10000.Expected # of Former Students / Alumni(Required)Please enter a number from 0 to 10000.Expected # of External Guests(Required)Please enter a number from 0 to 10000.Estimated Total Attendance(Required)Please enter a number greater than or equal to 0.Contact InformationAre you affiliated with TAMU?(Required)Choose one…YesNoName(Required) First Last Email(Required) Phone(Required)Department or Center(Required)What is your affiliation?(Required)This field is hidden when viewing the formServicesThis field is hidden when viewing the formAcknowledgment(Required)I confirm that I’ve reviewed the rate information provided by TEES Conferences & Events and agree to abide by them. I understand that I am responsible for all associated fees, including reservations, deposits, and cancellations. Failure to comply may result in modification or cancellation of the services the TEES Conference & Events team can provide. By checking this box, I confirm my understanding and agreement with the terms. I confirmHow did you hear about us?ReferralTAMU WebsiteSocial MediaOtherOther: How did you hear about us?PhoneThis field is for validation purposes and should be left unchanged.
